Specifying Institutional Affiliations and Authorship Roles

Institutional Affiliations

Since different journals may require affiliations to be formatted somewhat differently, ReLaTeX does not attempt some kind of universal affiliation transformation method from your input latex file. Instead, you give it a separate affiliations.txt file that tells it the precise formatted affiliations text you want to use. The format is very simple:

• Each line gives a single institutional affiliation.
• You simply type on that line the exact latex string you want to appear for that affiliation, followed by a tab-separated list of authors that have that affiliation. Note that you can specify an author by giving any unique substring of their full name as it appears in the input latex \author{} list. We recommend that you simply give the last name of each author (assuming it is unique).
• Affiliations should be given in the order you want them to appear in the output. For example, if the output template numbers the affiliation list, the first line in affiliations.txt will appear as affiliation 1, etc.

Specifying Authorship “Roles”

• Any affiliation that begins with the string role: will be treated specially. Instead of adding an institutional affiliation, it marks individual authors as having a specified role. For example the line:

  role:corresponding   Lee
  

  marks author Lee as having the role corresponding (i.e. the “author to whom correspondence should be addressed”). Templates can view this information via the author.get_marker(role, label) method: it returns the value of the label if that author has that role, or an empty string otherwise. Another common usage for this: the equal role for authors with “equal authorship” (typically referred to in the template as “made equal contributions to this work”).

Example

Here is a simple example:

Institute for Genomics and Proteomics, University of California, Los Angeles, CA, USA Harper  Machado Liao    Lee
Dept. of Human Genetics, University of California, Los Angeles, CA, USA       Chen    Toy     Nelson
Dept. of Chemical Engineering,  University of California, Los Angeles, CA, USA        Machado Liao
Dept. of Chemistry \& Biochemistry,  University of California, Los Angeles, CA, USA   Lee
Dept. of Computer Science,  University of California, Los Angeles, CA, USA    Lee
Molecular Biology Institute,  University of California, Los Angeles, CA, USA  Lee
role:corresponding    Lee